A large percentage of the client’s employees operate across multiple locations and need to make use of company mobile phones. The service provider issues a monthly bill listing the charges against each mobile number.
Outcome
Open Box developed a web-based system to streamline the processing of the invoices.
Business Case
A large percentage of the client’s employees operate across multiple locations and need to make use of company mobile phones. The service provider issues a monthly bill listing the charges against each mobile number.
The information in these bills needs to be processed such that charges are assigned to the appropriate departments and projects, and so that it is possible to monitor expenditure.
Solution
Open Box developed a web-based system to streamline the processing of the invoices.
The system imports the monthly invoice and matches the mobile numbers to an assigned employee, department or project. Integration with the employee time and payroll allocation system allows the costs to be allocated to the appropriate projects that the employees have been working on.
The system generates invoice data for upload to the accounting system, with the appropriate department, project and activity breakdown such that when the bill is paid, the correct cost centers and accounts are reflected in the books.
Benefits
- Streamlined processing of lengthy invoices.
- Assurance that wireless costs are being paid for by the appropriate business division or project.
- Ability to draw reports on call expenditure.
